Executive Assistant

Job Detail

You would be required to:

Manage scheduling, including agendas, mail, email, calls, client management, and other company logistics
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
Screen incoming calls/emails and determine the level of priority, while using caution in dispensing information
Manage the coordination and logistics of both internal and external meetings
Participate in review meetings and help prepare minutes and track follow-up tasks.
Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including travel itineraries and reimbursements.
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Assist with staff onboarding and off-boarding, which includes requesting equipment setup and system access
Produce high-quality emails and messages to individuals at all levels of the organization
Maintain current organizational charts and Executive Bio’s
Ensure center specific PR/PO are raised on time

Skills and experience:

7- 8 years’ work experience as an Executive Assistant, Personal Assistant or similar role
Proficiency in MS Office suite
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Proficiency in German would be an added advantage.

MS Office

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Application End