Executive Assistant

  • Full time
  • View on Map
  • @GiftAbled posted 1 year ago
  • Posted : November 23, 2022 -Accepting applications
  • View(s) 267

Job Detail

  • Job ID 40520
  • D&I Classifications

  • D&I Classifications PWDs
  • PwDs All
  • Job Specifics

  • Experience 7 Years
  • Gender Any
  • Qualifications GraduatePost Graduate

Job Description

You would be required to:

  • Manage scheduling, including agendas, mail, email, calls, client management, and other company logistics
  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
  • Screen incoming calls/emails and determine the level of priority, while using caution in dispensing information
  • Manage the coordination and logistics of both internal and external meetings
  • Participate in review meetings and help prepare minutes and track follow-up tasks.
  • Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including travel itineraries and reimbursements.
  • Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
  • Assist with staff onboarding and off-boarding, which includes requesting equipment setup and system access
  • Produce high-quality emails and messages to individuals at all levels of the organization
  • Maintain current organizational charts and Executive Bio’s
  • Ensure center specific PR/PO are raised on time 

 Skills and experience:

  • 7- 8 years’ work experience as an Executive Assistant, Personal Assistant or similar role
  • Proficiency in MS Office suite
  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
  • Proficiency in German would be an added advantage.

Required skills